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The local education agency (LEA) must comply with the PRIOR WRITTEN NOTICE framework.

The LEA must take steps to ensure that the PARENT of a child with a disability is present at each ARD COMMITTEE MEETING or is afforded the opportunity to participate including:

300.322(a)
300.501(b)(1)
1414(d)(1)(B)(i)

Notifying the parent of the meeting early enough to ensure that they will have opportunity to attend; and

300.322(a)(1)
300.501(b)(2)
89.1015

Scheduling the meeting at a mutually agreed on time and place.

300.322(a)(2)
89.1045(b)

A meeting does not include informal or unscheduled conversations involving LEA personnel and conversations on issues such as teaching methodology, lesson plans, or coordination of service provision.

300.501(b)(3)

A meeting does not including preparatory activities that LEA personnel engage in to develop a proposal or preparatory activities to develop a response to a parent proposal that will be discussed at a later meeting.

300.501(b)(3)

OTHER METHODS TO ENSURE PARENT PARTICIPATION

If neither parent can attend the admission, review and dismissal (ARD) committee meeting, the LEA must use other methods to ensure parent participation:

300.322(c)
300.328
300.501(c)(3)

Such as individual telephone calls;

300.322(c)
300.328

Such as conference calls; or

300.322(c)
300.328

Such as video conferences as an alternative means of participation, if the LEA and parent agree.

300.328
300.501(c)(3)

CONDUCTING AN ARD COMMITTEE MEETING WITHOUT A PARENT IN ATTENDANCE

The LEA may conduct an ARD committee meeting without a parent in attendance if unable to convince the PARENT to attend.

300.322(d)
300.501(c)(4)

The LEA must keep a record of its attempts to arrange a mutually agreed on time and place:

300.322(d)
300.501(c)(4)

Such as detailed records of telephone calls made or attempted and results of those calls;

300.322(d)(1)

Such as copies of correspondence sent to the parents and any responses received; and

300.322(d)(2)

Such as detailed records of visits made to the parent's home or place of employment and the results of those visits.

300.322(d)(3)

The LEA must keep documentation of notices consistent with the SPECIAL EDUCATION ELIGIBILITY FOLDER framework.

89.1075(a)

USE OF INTERPRETERS

The LEA must take action to ensure that the PARENT understands the proceedings of the ARD COMMITTEE MEETING:

300.322(e)

Including arranging for an interpreter for parents with deafness; or

300.322(e)

Including whose native language is other than English.

300.322(e)

PARENT COPY OF THE CHILD'S IEP

The LEA must give the PARENT a copy of the child's individualized education program (IEP) at no cost.

300.322(f)

If the child's parent is unable to speak English:

TEC 29.005(d)

The LEA must:

TEC 29.005(d)

Provide the parent with a written or audiotaped copy of the child's IEP translated into Spanish if Spanish is the parent's native language; or

TEC 29.005(d)(1)

If the parent's native language is a language other than Spanish, make a good faith effort to provide the parent with a written or audiotaped copy of the child's IEP translated into the parent's native language.

TEC 29.005(d)(2)